APR 06, 2005

The purpose of this memorandum is to reaffirm the task of processing inter-agency or intra-agency agreements (IAA), memorandums of agreement (MOA), and memorandums of understanding (MOU), in the Office of Resource Access and Partnerships (ORAP).  The Director, ORAP, is responsible for ensuring the agreements are in the correct format, receive the proper clearances, and receive final approvals and for providing a signed copy to each participating agency/organization.  The ORAP will continue to use the current IAA tracking system to number, log, and track agreements.

The Director, Office of Finance and Accounting, remains responsible for the clearance of all fiscal data contained in the agreements.

The IHS organizational components initiating or sponsoring an agreement must ensure that:

1. each Agency agreement transmittal package contains four original copies;
2. the new IAA Approval Transmittal slip (attached) accompanies all agreements received in the ORAP;
3. all IHS agreements are documented in writing to reflect the contents and format, to the extent practicable, as outlined in compliance with the format cited in the General Administrative Manual, Chapter 8-77 (attached);
4. the agreement is executed by an official who has been delegated the necessary authority (see Administrative Delegation of Authority, No. 36, "Agency Agreements");
5. all IAA, MOA, and MOU documents are fully signed by all parties, prior to executing any aspect of the agreement; and
6. the agreement will not be used for:
   1. routine assignments of Indian Health Service (IHS) personnel (both Public Health Service Commissioned Corps and Civil Service) to other duties within the IHS;
   2. making any formal external awards outside the Federal Government, such as pay for services from States, colleges, universities, or contractors; or
   3. circumventing full and open competition in contracting or the "Buy-Indian" policy.

This SGM supersedes, the "Interim Guidelines for Processing Inter-agency, Intra-agency Agreements, Memorandum of Agreements and Memorandums of Understandings - Information," memorandum signed by the Acting Director, ORAP, dated December 9,2004.  For further information, please contact Ms. Ann French on 301-443-1547 or e-mail her at: AFrench@hqe.ihs.gov

Attachments (below)

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Attachment IAA APPROVAL TRANSMITTAL SLIP         ^DATE

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IAA INFO

1)  IAA NO:________   INCOMING $________    OUTGOING $________

2)  Name of Participating Agency/Organization

3)  Number of FTEs if applicable?

4)  Purpose:  Brief Description

FROM: (Name, org. symbol, Agency/Post)

Room No. Bldg.
Phone No.

IHS Exhibit 8-77-A
General Administration Manual
IHS Transmittal 96.01 (02/07/96)

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INDIAN HEALTH SERVICE AGENCY AGREEMENT FORMAT INTERAGENCY/INTRA-AGENCY AGREEMENT BETWEEN
SPONSORING AGENCY AND SUPPORTING AGENCY/AGENCIES

1. PURPOSE

     Indicate the purpose for which the agreement is established.  Briefly justify the reasons for entering into the agreement.

2. AUTHORITY

   Provide the legislative authority under which this agreement is entered into, and any constraints or limitations upon the authority.  The Economy Act (31 USC 1535) of 1932, as amended, is often cited in most inter/intra-agency agreements.

3. BACKGROUND

   Describe the antecedent circumstances or events that determined why the agencies enter into an agreement.

4. SCOPE OF WORK

   State what agency/program will be providing the services and the responsibilities of each agency under the agreement.  Indicate the category and specific kinds of services to be provided.

5. DURATION OF AGREEMENT

   The effective and ending dates should be entered, only when the proposed effective date can receive proper review and approval.  If the parties entering into the agreement cannot agree on an effective date, the statement "upon approval' should be entered.  Specify provisions for modifications and/or cancellation.

6. LIAISON/PROJECT OFFICERS

   Provide the name, title, address, and telephone number of the persons from each participating agency who can obtain information concerning the provisions or administrative management of the agreement.

7. FINANCE, ACCOUNTING, AND BILLING INFORMATION

   All agreements that require the transfer of funds between participating agencies must include this information.

	IHS	(OTHER AGENCY)
Appropriation Number	____________________________	____________________________
Common Accounting Number	____________________________	____________________________
Agency Location Code	____________________________	____________________________
Object Calssification Code	____________________________	____________________________

8. AUTHORIZING SIGNATURES AND DATES

   APPROVED AND ACCEPTED BY INDIAN HEALTH SERVICE	APPROVED AND ACCEPTED BY (OTHER AGECNY)
   Name and Title of Signatory Date: ____________________________	Name and Title of Signatory Date: ____________________________