Circular 95-12 Exhibit C

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FORMAT- AUDIT FOLLOWUP REPORTS

Note:  This report is required for each quarter that a corrective action proposed by the IHS remains open.  The corrective actions to implement audit agencies' recommendations are included in the "Justification and Approach document (Circular Exhibit 95-00-C, page 2).

AUDIT FOLLOWUP STATUS REPORT
FOR THE QUARTER ENDING (MONTH, DAY, & YEAR) ______

INDIAN HEALTH SERVICE

STATUS SUMMARY

Column 1 - cite the number of audit agency recommendations from the final report in which the IHS concurred.

Column 2 - Cite the number of recommendations that were completed by the IHS prior to the beginning of the quarter being reported.

Column 3 - Cite the number of recommendations completed by the IHS during the quarter being reported.

Column 4 - Cite the number of recommendations that remain to be completed by the IHS as of the end of the quarter being reported.

FORMAT- AUDIT FOLLOWUP REPORTS

AUDIT FOLLOWUP STATUS REPORTS FOR THE QUARTER ENDING (MONTH, DAY, & YEAR)______

INDIAN HEALTH SERVICE

OIG/GAO Report:  "Title of the Report" (CIN)

JUSTIFICATION AND APPROACH

• Cite the title of the OIG/GAO report and the number of recommendations.
• Transcribe (word for word) each of the recommendations made by the audit agency in the final report here.
• Each of the written findings and recommendations included in the final report that the IHS concurred with must be included in this section.
• Describe the action to be taken by the IHS to implement each of the audit agency's recommendations on which the IHS concurred.

FORMAT- AUDIT FOLLOWUP REPORTS

AUDIT FOLLOWUP STATUS REPORT FOR THE QUARTER ENDING (MONTH, DAY, & YEAR)______

SUMMARY OF PROGRESS

OIG/GAO RECOMMENDATION #(cite the recommendation number):

Transcribe the recommendation made by the audit agency in the final report here, word for word.

Action Step 1:

Transcribe the corrective action that is proposed by the IHS exactly as it was written in the "Justification and Approach' section (see Circular Exhibit 95-00-C).

Status:

A brief and concise description of the progress made by the IHS to complete this action step during the quarter being reported must be provided here.  All information included here must be specific to the proposed action.

Include a statement of ACTION PENDING or ACTION COMPLETE as appropriate.

Action Step 2:

If more than one action step has been proposed by the IHS to implement an audit agency recommendation, a report on the IHS' progress and the status of the action must be completed in the same manner as the report on Action Step 1.  Action steps are listed in sequential order in the quarterly audit followup reports, regardless of the audit agency recommendation number to which they apply.

OIG/GAO RECOMMENDATION #(cite the recommendation number):

Repeat the above format for each subsequent recommendation.

FORMAT - AUDIT FOLLOWUP REPORTS

AUDIT FOLLOWUP STATUS REPORT FOR THE QUARTER ENDING (MONTH, DAY, & YEAR) ______

INDIAN HEALTH SERVICE

TIME-BASED CORRECTIVE ACTION PLAN

OBJECTIVE:  State the objective that is to be achieved as the result of all of the corrective action steps being completed and all of the recommendations implemented.

Action Step 1

(Transcribe the action step proposed by the IHS from the "Justification and Approach" section.)

• FY 95 J

Completed or Pending

Action Step 2

(Transcribe the action step proposed by the IHS from the "Justification and Approach" section.)

• FY 95 M

Completed or Pending

Action Step 3

(Transcribe the action step proposed by the IHS from the "Justification and Approach" section.)

• FY 95 S

Completed or Pending

NOTE:

• Indicates action pending completion

• Indicates action completed.