Policy Topics

Grants Policy Alerts

• Alert #2024-05 Timeline Change for Applications [PDF - 114 KB]
  Timeline Change for Noncompeting Continuation Applications
• Alert #2024-04 Updates in 2 CFR 200 Affecting Grants Policy [PDF - 148 KB]
  Updated Policy for Federal Financial _Assistance & Grants Policy Statement
• Alert #2024-03 Change in Key Personnel [PDF - 145 KB]
  Policies and Procedures to Request a Change in Key Personnel
• Alert #2024-02 Offset [PDF - 151 KB]
  Policies and Procedures for Offset
• Alert #2024-01 Single Audit Submission Requirements [PDF - 154 KB]
  Policies and Procedures for Compliance with Single Audit Submission Requirements
• Alert #2023-04 Change in Scope [PDF - 139 KB]
  Policies and Procedures to Request a Change in Scope
• Alert #2023-03 Grant Closeout [PDF - 148 KB]
  Policies and Procedures for Grant Closeout
• Alert #2023-02 Supplemental Funding [PDF - 135 KB]
  Policies and Procedures for Requesting Supplemental Funding
• Alert #2023-01 Carryover Requests [PDF - 182 KB]
  Policies and Procedures for Submitting and Reviewing Carryover Requests
• Alert #2022-01 No Cost Extension [PDF - 166 KB]
  Procedures for Compliance and Review of No Cost Extension (NCE) Requests for Recipients of Federal Financial Assistance

Federal Awardee Performance and Integrity Information System (FAPIIS)

• Announcement of and information on the Federal Award Performance and Integrity Information System.
• Visit FAPIISExit Disclaimer: You Are Leaving www.ihs.gov 

Information on SAM Registration Requirements

• System for Award Management Exit Disclaimer: You Are Leaving www.ihs.gov  (SAM)

IHS Discretionary Grants Cycle

• IHS Discretionary Grants Cycle

Notice of Funding Opportunity Process

• Notice of Funding Opportunity Process [PDF - 245 KB]

OMB Forms Requirement

• Use of OMB Forms Required

Federal Financial Report (FFR or SF-425)

• The FFR forms are found on the Whitehouse OMB Web site. Exit Disclaimer: You Are Leaving www.ihs.gov 
  The links below access the forms directly from the Whitehouse OMB site, except where noted.
  • SF-425 Federal Financial Report, Fillable PDF [PDF - 267 KB] Exit Disclaimer: You Are Leaving www.ihs.gov , from Grants.gov Post-Award Reporting Forms Exit Disclaimer: You Are Leaving www.ihs.gov 
  • SF-425 Federal Financial Report, Excel [XLS - 45 KB] Exit Disclaimer: You Are Leaving www.ihs.gov 
  • SF-425 Instructions [PDF - 109 KB] Exit Disclaimer: You Are Leaving www.ihs.gov 
  • PMS Grants Recipient Training Exit Disclaimer: You Are Leaving www.ihs.gov 
    Payment Management System training information site. PMS provides training on all functions available to recipients, including the Federal Financial Report.

Payment Management System

• Payment Management System Exit Disclaimer: You Are Leaving www.ihs.gov 
  The Payment Management System is the service through which IHS grant and cooperative agreement recipients draw down their award funds. The PMS site provides a great deal of information. We strongly recommend that you spend some time exploring their site. This is especially helpful if questions or problems arise as you use their site.
• Payment Management Service Help Desk Exit Disclaimer: You Are Leaving www.ihs.gov 
  PMS Help Desk contact information and guidance.

Merit Review Process

• Merit Review Training [PDF - 562 KB]

Indirect Cost Policy/Practices

• HHS - Indirect Rate Search Exit Disclaimer: You Are Leaving www.ihs.gov  - HHS F&A rates. HHS Contact: Brian Caudill at 202-401-2762.
• HHS Grants Policy Statement [PDF - 918 KB] Exit Disclaimer: You Are Leaving www.ihs.gov , see page 14.

Equipment

• 45 CFR Part 75 - Equipment Exit Disclaimer: You Are Leaving www.ihs.gov 
  Subpart C, §75.320 of the Code of Federal Regulations on Property Standards, section on Equipment.
• 45 CFR Part 75 - Supplies Exit Disclaimer: You Are Leaving www.ihs.gov 
  Subpart C, §75.321 of the Code of Federal Regulations on Property Standards, section on Supplies.
• Definition of Equipment - HHS Grants Policy Statement [PDF - 918 KB] Exit Disclaimer: You Are Leaving www.ihs.gov , see page 44.

Federal Funding Accountability and Transparency Act (FFATA)

• Public Law 109-282 FFATA Legislation [PDF - 127 KB] Exit Disclaimer: You Are Leaving www.ihs.gov 

Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS)

• Implementation of IHS FSR Subawards Reporting Requirements
• IHS Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) Applicability Information [PDF - 41 KB]
• FSRS Subaward Reporting System (FSR) User Guide [PDF - 2.7 MB] Exit Disclaimer: You Are Leaving www.ihs.gov 
• FSRS Awardee User DemonstrationExit Disclaimer: You Are Leaving www.ihs.gov 
  The FSRS Training link will take you to the FSRS Web site, and launch an audio/video slide show.
• FSRS Subaward Reporting Frequently Asked Questions Exit Disclaimer: You Are Leaving www.ihs.gov 

Federal Audit Clearinghouse, (FAC) New Online Electronic Submission Requirements

New Electronic Submission Process via Internet Data Entry System, (IDES)

• The Federal Audit Clearinghouse now requires online electronic submission through the Internet Data Entry System, (IDES) for audit reports being submitted for FY 2008 and later.
• Internet Data Entry System Exit Disclaimer: You Are Leaving www.ihs.gov 

National Environmental Policy Act (NEPA)

• Environmental Review Manual [PDF - 2.9 MB]
• HHS Grants Policy Statement [PDF - 918 KB] Exit Disclaimer: You Are Leaving www.ihs.gov , see "Modernization of Real Property," pages 47-48.