Additional Pay Guidance
IHS may provide credit for service that would not otherwise be creditable for the purpose of determining annual leave accrual rates. Service credit can be awarded to 1) newly-appointed employees 2) reappointed employees with a break of at least 90 calendar days after his or her last period of civilian employment in the civil service or 3) retired members of the active duty uniformed services. Prior work experience being credited must be directly related to the duties of the position to which the employee is being appointed. Service Credit for Annual Leave is not a new employee entitlement but can be used as a hiring enticement to recruit highly qualified staff.
Laws, Regulations, and HHS Guidance
- 5 USC 6303 (e) – Annual Leave; Accrual 5 U.S. Code § 6303 - Annual leave; accrual | U.S. Code | US Law | LII / Legal Information Institute (cornell.edu)
- 5 CFR 630.205 – Credit for Prior Work Experience and Experience in a Uniformed Service for Determining Annual Leave Accrual Rate 5 CFR § 630.205 - Credit for prior work experience and experience in a uniformed service for determining annual leave accrual rate. | Electronic Code of Federal Regulations (e-CFR) | US Law | LII / Legal Information Institute (cornell.edu)
- Federal Register - Absence and Leave; Creditable Service - A Rule by the Personnel Management Office on 09/18/2006. Absence and Leave; Creditable Service (federalregister.gov)
- HHS Instruction 630-1, Leave and Excused Absence, section 630-1-120 hr-resource-library-630-1.pdf (hhs.gov)
OPM Guidance
IHS and Case Preparation Guidance
- IHS SCAL Case Checklist [PDF - 123 KB]
- IHS SCAL Justification and Service Agreement Form [PDF - 79 KB]
- IHS SCAL Calculator Spreadsheet [XLSX - 15 KB]
- IHS SCAL SOP [PDF - 1.4 MB]
- IHS SCAL Case Example - Calculating Overlapping Periods of Service [PDF - 972 KB]
The IHS is able to approve dual compensation waivers for reemployed annuitants that allow annuitants to receive their retirement annuities and unreduced salaries from IHS that are not offset by the amount of their retirement annuities. The IHS values the potential contributions of former Federal civilian employees and can offer dual compensation waivers to reemployed annuitants to encourage these skilled staff to return to work with IHS.
Laws and Regulations
- 5 USC 8344 – Annuities and pay on reemployment
- 5 USC 8468 – Annuities and pay on reemployment
- Section 1122 of the National Defense Authorization Act for Fiscal Year 2010, Public Law 111-84 (Pub. L 111-84)
- 5 CFR 553 – Reemployment of Civilian Retirees to meet Exceptional Employment Needs
- 5 CFR 837 – Reemployment of Annuitants
OPM Guidance
IHS and Case Preparation Guidance
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When erroneous payments occur, authorized officials have the discretion to waive recovery of overpayments, if it is determined that collection of the debt would be against equity and good conscience. Employees have three years from notification of the debt to request a waiver.
Laws, Regulations, and HHS Guidance
- 5 U.S.C. 5584, Claims for Overpayment of Pay and Allowances, and of Travel, Transportation and Relocation Expenses and Allowances
- 5 U.S.C. 5514, Installment Deduction for Indebtedness to the United States
- 31 U.S.C. Subchapter II - Claims of the United States Government
- 5 CFR 550.1104, Agency Regulations
- 31 CFR parts 900-904, Federal Claims Collection Standards
- 45 CFR Part 30, HHS Claims Collection Regulation
- 45 CFR Part 33, HHS Salary Offset Regulation
- HHS Procedural Guidance on the Collection of Employee Debts
OPM Guidance
IHS and Case Preparation Guidance
